Editorial Style Guide

Styleguide Contents

Addresses

Go to the Mail Services website for more information or to look up campus addresses.

Abbreviations

In general, you may abbreviate only with a numbered address. Spell out when part of a formal street or building name without a number. Do not use periods with address abbreviations in address blocks.

503 Thompson St but Thompson Street
3025 Fleming Bldg but Fleming Administration Building

Avoid abbreviations in running text, but if used, accompany them with the proper punctuation.

Address Format

Use the standard format for all official correspondence, business cards, and publications:

Format
Name of Individual
University of Michigan
Department Name
Internal Building Information
Street Address
City, State ZIP+4

Example
Jane Doe
University of Michigan
Office of the Provost
3074 Fleming Administration Building
503 Thompson St
Ann Arbor, MI 48109-1340

The last two address lines should always be the street address followed by city, state, and ZIP + 4.

Campus Mail

For internal campus mail ONLY, one may use building abbreviations and forgo the city, state, and ZIP + 4 information. Include the recipient’s name, building/department and room number, the street address, and the four-digit campus code. (Note that the campus code corresponds to the + 4 portion of the USPS ZIP code.) For example:

John Smith
1100 LSA
500 S State St
1382

Include the words “Campus Mail” in the upper-right-hand corner of materials such as self-mailers or booklets. Materials that should not be sent through campus mail include stapled items, currency, library books, personal items, and office supplies.